Columnar font size can be smaller than that used for full-length lines. Continue to reduce a little at a time - in. If the documentвЂ™s font is larger than 12, begin by reducing it to 12.

A printed document can go as low as 10-point without impacting readability, but 12 is preferable. Instead of changing the spacing, or in combination with reduced spacing, you can reduce the font for the body text. You can mix and match these options for the best results, but youвЂ™ll seldom need them all in the same document. These options are available by clicking Line and Paragraph Spacing in the Paragraph group - or click that groupвЂ™s dialog launcher. Change this setting to 1 line for printed documents.

The latest versions of Word defaults to 1.15 line spacing, which is good for online text but unnecessary for printed documents.

For textual paragraphs, reduce the space between up to half the font size.

For headings, reduce the Spacing Before (or After) by a point or two, which youвЂ™ll hardly notice.

Remove the automatic spacing after paragraphs by checking the DonвЂ™t add space between paragraphs of the same style option ( Figure C).Change Line Spacing from Multiple (the default) to Single.Paragraph and line spacingД¬onsider reducing the spacing between paragraphs, headings, and so on using the following guidelines: When this feature works, itвЂ™s quick and easy, but be prepared to tweak the results. It might take multiple clicks to achieve the results you want. It doesnвЂ™t reduce the entire document to one page with a single click. Click OK to add Shrink to Fit to the QAT ( Figure B).Д®very time you click Shrink to Fit, Word reduces the document by a single page.Select Shrink One Page in the resulting list to add it to the QAT list ( Figure A).In the resulting dialog, choose All Commands from the Choose commands from drop-down.Click the Customize Quick Access Toolbar drop-down.ItвЂ™s not readily available in Word 20, but you can add it to the Quick Access Toolbar (QAT) as follows: In Word 2007, check the Print Preview tab. In Word 2003, youвЂ™ll find Shrink to Fit on the Print Preview toolbar. This feature reduces the font size by half-point increments until it reduces the document by a page. If editing doesnвЂ™t do the trick, WordвЂ™ Shrink to Fit feature is worth trying. ItвЂ™s difficult to edit your own work for tips on doing so, read вЂњ 10+ ways to improve your writing by self-editing.вЂќ 2. For instance, the blue dress is superior in style and uses fewer characters than the dress of blue.Д«e careful that you donвЂ™t change the contentвЂ™s tone from friendly and conversational to dry and unimaginative. Rework prepositional phrases by using the object as an adjective.Retain these only when the pause is important to make or redirect a point. Remove extraneous words and phrases: as a result, therefore, however, and of course.Remove The at the beginning of a sentence (itвЂ™s almost always possible).Overuse has rendered many words meaningless.Many words are rendered meaningless by overuse.Many words are meaningless in todayвЂ™s writing due to overuse.How many ways could you reduce the size of the last sentence: There are lots of words that are virtually meaningless in todayвЂ™s writing due to overuse. Remove the following words: actual/actually, basically, especially, essentially, just, really, simply, totally, thus, and very.Reconsider the audience and remove content that doesnвЂ™t apply.Replace large words with smaller ones the smallest word that gets the job done is the best.Compound sentences can usually be reduced.Remove superfluous adjectives adverbs are seldom required in business documents.If youвЂ™re over by only a few lines or even a paragraph, removing a few characters here and there might suffice: The best way to make content fit on a single page is to reduce the content. Being familiar with the possibilities is the key to getting the right results every time. YouвЂ™ll seldom use more than one or two of these tips in the same document. Start by applying the tips in order - proceed down the list, only if needed. Instead, try these simple tips to force overflowing content onto a single page. YouвЂ™ve probably spent a lot of time perfecting the formats you use in your Word documents, so changing those to force content to fit on a single page is often counter-productive. Nobody wants a two-page document when one will do, but often thatвЂ™s exactly what you get. Use these tips separately or together to force overflowing Word content onto a single page. Six tips for fitting Word content on a single page

How to use shrink to fit in word 2010